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Privacy Policy

What is this privacy policy?

This Data Privacy Policy describes the categories of personal data Grafton District Scout Council process through this website and for what purposes.

Grafton District Scout Council are committed to collecting and using such data fairly and in accordance with the requirements of the General Data Protection Regulations (GDPR), the regulations set by the European Union, and Data Protection Act 2018 (DPA 2018), the UK Law that encompasses the GDPR.

This Privacy Policy applies to all users of this website, https://www.gdscouts.org.uk, the website of Grafton District Scout Council.

Who we are

Grafton District Scout Council are an excepted charity by the Charity Commissioner for England and Wales.

The Data Controller for Grafton District Scout Council is the Executive Committee who are appointed at an Annual General Meeting and are Charity Trustees. The Chair of the Charity Trustees is Rosemary Shaw who can be contacted via info@gdscouts.org.uk.

From this point on, Grafton District Scout Council will be referred to as “we” or “our”.

Being a small charity, we are not required to appoint a Data Protection Officer.

What personal data we collect and why we collect it

Contact forms

The contact forms in use on our website capture personal data when submitted. Our forms only capture personal data that is provided by yourself when completing the form.

Caldera Forms stores a record of all form submissions. Your data may be deleted by the site administrator. You may request a report of saved data related to your email address.

The data provided is shared via email with the relevant volunteer(s) so that your enquiry can be actioned. This platform will retain your details for a maximum of 28 days from the date of submission.

The information you submit through our contact forms will not used for marketing purposes.

Cookies

Please see the Cookie Policy page for more information regarding Cookies

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

Please see the Cookie Policy page for more information regarding Analytics

Who we share your data with

We may share data supplied by you (or collected about you) with other parts of The Scout Association (e.g. Grafton District Scouts).

We reserve the right to communicate a users personal information we hold to third parties who are empowered by regulation, statute or order of a court.

How long we retain your data

For users that register on our website (if any), we store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

Contact form entries are kept by this platform for a maximum of 28 days from the date of submission.

What rights you have over your data

If you have an account on this site you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

This website is hosted on a server located in Slough, United Kingdom. Any personal data transmitted via email is done so using mainstream email providers, for example Google Mail or Microsoft Outlook.

Our contact information

If you have any queries relating to your data, or this privacy policy, please email us on info@gdscouts.org.uk.

How we protect your data

We have security measures in place to protect our website database. Access to this database is restricted internally. However, it remains each user’s responsibility:

  • to keep their password secret;
  • to protect against unauthorised access to your personal details.

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