District Finance Info

This page is for District Role Holders and (hopefully!) provides you will all of the financial information you need for your role. If not, please speak to your line manager who will be able to help further.

Financial Management Policy

The District Financial Management Policy governs everything we do as a District finance wise. All District Role Holders are expected to read this policy which must be followed at all times.

Expenses Claim Form

The District Expenses Claim Form is a “live” document and this page will always house the current version (currently version 1 of 2023-24). We therefore ask that volunteers download a copy from this page each time they need it, rather than reusing a previous form, in case any changes have been made. Every attempt will be made to notify District Role Holders when the form has changed.

Event Proposal Form

As per the District Financial Management Policy, a budget for a District event must be prepared and sent to the District Executive Committee for consideration / approval at their next meeting. Budgets MUST be approved before the fee for the event is publicised or bookings are taken however the date can be publicised. A template has been provided below which captures all of the information the District Exec will want / need to approve your event. Your line manager can help you with completing this document.

A list of District Executive Committee Dates are below – please ensure that your completed proposal form is with your line manager at least 14 days before the date of the meeting to allow enough time for circulation to all committee members.

Budget Form

Each September, the District Executive Committee will launch the Budget process for the following financial year by identifying the budget centres, holders and managers. Once confirmed, a template document will be shared with the relevant people to support the budgeting process.

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