The District Trustee Board is a team of volunteers who work together to make sure Scouts is run safely and legally.
Together, the Trustees make sure the District (charity) is well managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and Policy, Organisation and Rules (POR). Their support helps other volunteers run a fantastic programme that gives young people skills for life (and experiences they’ll remember forever).
District Explorer Scout Commissioner
Chris Van Schaijik
The Appointments Advisory
The Committee’s main function is to assist with the process of appointing adults in Scouting
The Trustee Board’s tasks include:
All Trustees are equally responsible, but they might decide to split the tasks between them.
Trustees work together to make sure Groups, Districts, and Counties:
Manage money well
- Have enough money for now and in the future. This means having a reserves policy and making sure fundraising takes place, if it’s needed.
- Have a budget in place. Trustees then agree how to manage the budget with other volunteer teams.
Follow Scouts policies and relevant legislation
- Follow POR, key policies (including safety and safeguarding), and charity regulations.
- Follow employment law, if staff are employed.
- Create Trustees Annual Report and Statement of Accounts, and get it checked by an appropriate person. If they’re a registered charity, they’ll need to share it with the charity regulator.
- Hold an Annual General Meeting (AGM).
Look after buildings, insurance and property
- Look after records of ownership of property and equipment.
- Have the right insurance for people, buildings, and equipment.
- Make sure buildings and equipment are working well.
- Carry out regular risk assessments and put the right risk mitigations in place.
Help the charity to operate well, today and in the future
- Work with Lead Volunteers to meet their charity aims.
- Champion Our Volunteering Culture, and make sure volunteers are aware of it, reflect on it, commit to it, and apply it in their teams.
In carrying out the above, Trustees also:
- Keep a record of Trustee Board meetings, and complete any actions that are agreed.
- Recruit new Trustees.
- Co-opt Trustees onto the Board if they need people with particular skills or knowledge.
- Get expert advice, if needed. This could be on health and safety, managing money, buildings, equipment, or employees.
- Network with other Scouts Trustees to share knowledge and experience.
- Create sub-teams for specific activities, such as finances, if needed.
Interested in Joining?
Becoming a Charity Trustee looks great on a CV and is a great way to assist the movement if being a leader maybe isn’t for you.
The District Trustee Board is formed/elected each year at our Annual General Meeting. We are always looking for new members of all ages from diverse backgrounds. If you would be interested in becoming a trustee please get in touch.